Administrative Assistant - Onsite

Location: Alameda, California 94502
Pay Rate: $22.70/hr.
Temp Duration: 5 Months
Shift (if applicable): M-F 8:00 AM - 5:00 PM

JOB DESCRIPTION

SUMMARY/JOB PURPOSE: Provides administrative support and organizational tasks, which may be of a confidential nature to multiple senior leaders (SVP and VP) in Development.

Essential Duties And Responsibilities:

• Manages Outlook calendars for assigned team members, schedules internal and external meetings, coordinates visits by outside guests
• Coordinates travel for assigned team members with company travel agency, manage air and hotel reservations, create itineraries
• Provides support for reimbursement requests and expense reports
• Manages office communications-fields and routes organizational phone calls, emails, and traditional mail
• Collaborates across departments to help plan events and further company initiatives
• Provides as-needed back-up support for other administrators

EDUCATION/EXPERIENCE/KNOWLEDGE & SKILLS:

Education/Experience:

• Bachelor's degree (B.A./B.S.) from four-year college or university and a minimum one year of related experience; or equivalent combination of education and experience

Experience/The Ideal for Successful Entry into Job:

• Experience within the pharmaceutical and biotech industries
• Prior computer and administrative experience including calendar management, travel arranging, expense reporting, handling logistics, typing, editing, customer service

Knowledge/Skills:

• Advanced computer skills including advanced knowledge of Microsoft Outlook, Microsoft Word, Microsoft Excel, PowerPoint, and adept at Internet research.
• Ability to demonstrate independent judgment, initiative, and common sense in problem-solving and making recommendations.
• Strong interpersonal, oral and written communication skills
• Ability to work in a fast paced and team-based environment and manage multiple priorities.
• Ability to build and maintain strong relationships.
• Demonstrates tact, diplomacy, respect, and confidentiality, is approachable and interacts professionally; builds business relationships based on mutual respect.
• Works efficiently, responds promptly
• Responds well to changing demands and frustrating situations by maintaining flexibility and professionalism.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.